Do you feel like you’re forgetting something? Maybe you’re a little worried about what’s coming up next? You can take the fear out of the future with this one simple meeting.
We all want to feel confident that we’re working on the right things. But we live in a noisy world with distractions that interfere on a regular basis. That’s why it’s so important to schedule a weekly review.
A weekly review is time set aside just for you and nobody else. It’s a real meeting to review all your projects and make sure you’re focusing on your most important tasks.
How long should I spend?
I recommend blocking off a full hour for your weekly review. Fridays tend to be a great day to schedule this type of meeting. It allows you to put the past few days in perspective and help you get set for the coming week.
Of course, one of the biggest challenges is keeping this meeting on your calendar. It can be tempting to move it around or cancel it all together. Especially since you’re the only one invited.
But don’t give into ignoring this special time just for you. This is your opportunity to put everything else on pause and make sure your working towards your important goals.
What should I include in my Weekly Review?
It’s vital that you make the most out of this time. So be sure to have a game plan and stick to it. Here is my formula for an effective weekly review:
1. Review Your Past
Start by opening up your calendar and taking a look at the past seven days. Take a moment to review every single meeting or event you attended in the last week. As you review each past commitment, look for things you may have missed such as a follow-up call or sending out agenda minutes.
As I go through this process each week, there is always at least one meeting where I discover an extra task. It’s usually not something major, but it’s an extra activity that brings real value to my relationships and the projects I’m working on.
2. Be in the Present
This is your opportunity to review all your projects, goals, and other commitments. Whether you use Trello, Asana, or just a whiteboard, this is your chance to take a closer look at your deliverables.
Ask yourself some key questions such as: What is my number 1 priority right now? Which project have I been ignoring? Are there any deadlines I need to renegotiate?
This is your chance to take a step back and view your projects from a higher vantage point. Be honest with yourself so you can perform at your very best in the coming week.
3. Look Forward to the Future
With the past and present behind us, it’s time to look towards the future. Once again, it’s time to take out your calendar and review what’s coming up next.
Just like we did when we reviewed the past, I recommend looking at every single commitment for the next 2 weeks. The last thing you want is to be caught off guard or be surprised when you get into the office Monday morning.
Take this opportunity to make sure you’re not double-booked for a meeting. Ensure that you’ve allocated enough time to prepare for that important presentation. Or make a note to send your team an extra reminder about the client meeting next Thursday.
Question: What will you include in your Weekly Review? Leave your answer in the comments below.