Why I Stopped Retyping AI Prompts Forever
I want to start with a simple question. How many times have you typed the same thing into ChatGPT?
If you’re like me, the answer is way too many.
For a long time, I didn’t think much about it. I’d open ChatGPT, start typing a prompt, and then slowly realize I had written this exact sentence before. Again. And again. And again.
That’s when I realized something important. I wasn’t just wasting a few seconds. I was wasting time, focus, and energy. And those things add up fast in business.
If you’re feeling overwhelmed by AI, tools, or workflows, this might be one of the simplest changes you can make.
The Real Problem With AI Prompts
Most people think the problem with AI is writing better prompts.
I don’t agree.
The real problem is that we keep rewriting the same prompts over and over. That breaks our workflow and pulls us out of deep work.
Every time you stop to retype something, your brain has to switch gears. That context switching is exhausting. And it’s one of the biggest reasons business owners feel scattered.
The Sentence I Kept Rewriting
In my case, there was one sentence I kept adding to almost every AI prompt. It didn’t matter if I was writing an email, planning content, or brainstorming ideas.
I always wanted ChatGPT to ask me clarifying questions before answering.
That sentence worked great.
Typing it every time did not.
That’s when I knew I needed a system.
How I Made Prompts Appear Instantly
One day, I typed two keys on my keyboard.
And the full sentence appeared instantly.
No copy.
No paste.
No thinking.
It felt like magic. And honestly, it kind of was.
What I was using is called a text expander.
What Is a Text Expander?
A text expander lets you type a short shortcut and instantly expand it into a full block of text.
You can save:
- Sentences
- Paragraphs
- Full templates
- Links
- Formatting
And then reuse them anywhere.
Email.
Documents.
AI tools.
Why This Matters For AI
AI works best when you’re consistent.
Consistent structure.
Consistent instructions.
Consistent workflow.
But consistency is hard when everything lives in your head or in random documents.
Some people keep a prompt library in a Google Doc. That’s better than nothing. But let’s be honest.
Do you really want to:
- Open another app
- Search for the right prompt
- Copy and paste
- Then go back to ChatGPT
That’s friction. And friction kills momentum.
One Simple AI Workflow That Works
Here’s what I do instead.
I create short shortcuts like:
- /ai
- /re
Each shortcut expands into a full prompt or template.
When I’m inside ChatGPT, I just type the shortcut. The full prompt appears instantly. And I stay focused on the work that matters.
This turns AI into a true system, not just another tool.
Using One System Across Everything
The best part is that this doesn’t only work for AI.
I use the same approach for:
- Client emails
- Follow-ups
- Coaching summaries
- Internal notes
Everything lives in one organized system.
And that’s the key.
Most business owners aren’t overwhelmed because they have too much work.
They’re overwhelmed because their tools are all over the place.
Why Simple Always Wins
I personally use a tool called Text Blaze, but the tool itself doesn’t matter.
What matters is the idea:
- Reuse what works
- Stop retyping
- Reduce decisions
- Save time
When you do that, your workflow becomes calm instead of chaotic.
The Real Payoff
This one small change saved me hours every month.
More importantly, it saved my mental energy.
I don’t think about prompts anymore.
I don’t search for templates.
I just work.
And that’s what I want for you.
Because you deserve to work without feeling overwhelmed.