Intro
(upbeat ambient music) - It can be very difficult to get things done if your team isn't working together effectively. And if members of your team don't like the tools that you're using, well, good luck. But there's a reason why many teams consider walling
the best collaborative tool on the market, and I would tend to agree with them.
So in this video, I'm going to share five problems that walling solves so you and your team can focus more time on the work and less time on your tools. Hello everyone, Scott Friesen here at Simpletivity helping you to get more done and enjoy less stress.
And the first problem we want to address is getting your team involved
GETTING TEAM BUY-IN
and excited about the tools that you're using. Now if you've used another project management system, you know how complicated it can be to invite, and especially invite those who may be outside of your team, but you also wish to collaborate with.
Here at the top of my screen, I can see that there are three members who are assigned as a part of this wall. Yes, that's right,] workspaces within walling are referred to as walls and then each task or idea is referred to as a brick. If I want to add a new member to this wall, all I need to do is to type in their email address.
So maybe I'm going to invite my coworker, Diana. Now just before I hit invite, I can choose at what level I want to give her access. Do I want her to be able to edit everything on this wall, maybe only provide comments or just have view only access?
I can make that selection here and then select "Invite".] Of course, I can always come back and change that ability whenever I like, but it's a good idea to make that selection off the top. But what I really love about this is that I can also create a shareable link.
So let's say for example, I'm collaborating with an outside client. I don't want to invite them as a member, I just want to be able to give them a link because I think most of us understand the hassle of having to create a new account in a new system, which we have never used before.
So in this case, I'm going to enable the shareable link and now all I need to do is copy this link and I can send it via an email and they will have view only access to this wall. Easy, simple, straight to the point.
And perhaps when I'm finished working with that particular client, I can always come up here and disable that ability as well. So quick and easy ways to share things with teams and outside collaborators. The second problem that walling solves is a lack of visibility
EASY VISIBILITY & ASSIGNMENT
and the inability to assign specific things to members of your team. Here in this goal section, I have four different bricks and I've got a combination of notes and bullet points listed here.
Now in most project management tools, I would need to dive in deep to see who wrote what and who is the author of each of these notes. But in this case, walling keeps it front and center, so I can quickly and easily see who is the author of each and every one of these bricks.
But it goes one step further, let's say that I want to add somethingto this particular note. I'm going to come down here
and I'm going to say insert a bulleted list. And immediately you can see that my profile picture is attached to it. So if I start adding in some text as a note, people will see the difference between what my teammate has input and what I have shared as a part of this note.
Another difference with walling is the ability to assign tasks or assign things at a specific level. Too many project management systems force you to assign the entire task, or in this case the entire brick. Now I could come down here
and select "Assign To" and assign this to myself or someone else on my team, but what if I'm only going to take on this display testimonials? Well, I can do so here as well.
I'm going to select myself, and now everyone knows that I'm assigned only to that specific bullet point and I don't have to add additional notes, letting them know which one I'm going to take care of. A third problem that walling solves is keeping everything at the forefront
EASY ACCESS TO INFORMATION
so that users don't have to click in and out or dive deeper in to see the information that they're looking for. In this example here, I've got a combination of some checklists, but also some content that is linked to another article.
And rather than having to open up this particular task to dive in to see all of those details, I can see that on the front of each and every one of these bricks. Not only does that save an awful lot of time, but it prevents users from bypassing important information.
Now if you prefer, you can always minimize any of your bricks. So if I think that this checklist is a little too lengthy, I can come up here and collapse it. And if I don't want to see this article preview, I can collapse that as well.
So now I'm just limited to the title of each of these bricks, but you can expand them in just a click rather than having to open up
or expand something in a entire new dialogue, walling keeps it simple and straight to the point so you can see exactly what you're looking for. Now when you're collaborating with a team, it's of great importance, the ability to highlight
GROUPING AND ORGANIZATION
or to make certain ideas or tasks stand out. In this example, you can see that I've made this particular brick a shade of blue, and maybe anything that has this preferred in the title, I'd like it to stand out by having a similar shade.
And you can choose from a wide variety of colors as you can see here. But in addition to color shading, of course, we can also use tags. So in this case, I'm going to come up to the top left hand corner, select "Add Tags" and I can choose one of the predefined options, which I've created in advance, or I can create my own.
So if I need to highlight something as urgent and also be able to search on this tag, I can quickly and easily do that right here within walling. Now when it comes to true team collaboration, it really all revolves around communication. And with that, walling has this covered
FLEXIBLE COMMUNICATION
in a number of different ways. In most project management systems, you're only permitted to comment on each individual item. So for example, I might have to add a general comment, even though I'm only talking about one aspect here. But just like
with assigning ourselves to individual components, we can do the same thing with comments. So maybe I want to ask my teammate, "What exactly does she mean
by making the website designed trustworthy?" I can come in here and add a comment specifically just to that line item, and I can assign them if I want to as well.
And in addition to just being specific as to where you add your comments, you can also resolve those comments as well.
So you don't always have to have a long list of a discussion, especially if something has been completed. But if you also want to communicate with your team at a workspace level, walling has you covered here as well.
Here near the top of the screen, I can select on the wall discussion, and here I can have a broad conversation with my entire team, not just on a specific task, but maybe something in general. And if I need to address certain people directly, I can do that here as well.
Now you can get started with walling for absolutely nothing. The free plan gives you up to 100 bricks and unlimited walls, but if you need more, you can upgrade to premium at only $5 a month, which is really a fraction of what most other tools are charging.
To learn more and to get started, go to walling.app or click the link in the description down below. And if you have suggestions for other tools and apps I should cover here on the Simpletivity channel, be sure to let me know in the comments.
Thank you so much for watching, and remember, (upbeat ambient music) being productive does not need to be difficult, in fact, it's very simple.
