Trello gives us so many different and flexible ways to manage our projects
manage our tasks
and manage our teams
but you know what
once in a while you say to yourself I wish Trello could do this
or if only Trello could do that
well today I want to share with you a Power-Up which is going to give you some special features
going to give you some extra special enhancements
and that particular Power-Up is called Butler
now to enable your Power-Ups
you're going to need to go to your menu
select Power-Ups
and you'll get your full list
now Butler
it's in alphabetical order
so Butler is near the top
here is Butler for you to enable it
and again remember if you are using a free or basic version of Trello
you are only able to use one Power-Up at a time
now once you've enabled the
Butler Interface
Butler Power-Up
you're going to see a little link here in the top right-hand corner
so let me click on Butler and show you what the interface looks like
now it looks a little busy here
but the first thing I want to point out here in this Butler dialog is that we have two tabs at the top
you can create special card buttons or board buttons
so what we are going to be doing
we're going to be looking at creating some customized tasks
some customized moves within Trello
and you can either do that at the card level
so you can add some special buttons directly to your Trello cards
or you can add some board buttons which are also gonna appear right next to the Butler link
now in today's tutorial
I'm gonna focus on board buttons because I know there's a number of us who want to know how we can sort our tasks
right
how can we sort the cards within our lists
and how can we move a large number of cards to another list or even to another board
so I'm going to select on board buttons and at the bottom
I'm going to select create a new button
and here we
Create Board Button
have an interface which may look a little intimidating at first
but let me walk you through it
so in this case what we want to do is sort our list
and I know there's so many of you who have requested this from Trello
right
why can I sort things by label
why can't I sort things by due date within my Trello lists
well Butler gives you that capability
so the first thing we're gonna want to do is give our board button a name
and in this case I'm going to say sort task list
it is going to be specific to this list
so that's why I've included tasks in this case
so I'd give my button a name
and next we can select an icon
now these icons here are just for aesthetics
right
they have no powers in terms of what they can do
in this case since it's a sort task
I'm just going to keep it with the default gear icon
and then when we come down
Sort a List
below
we've got four different action options
so this first one has to do with creating new cards
the next one has to do with creating new lists
this one has to do with moving cards
and I'm going to get to that one in a second example
but the last one here is the one we want
this is the ability to sort a particular list
so I'm going to select this action
and then it gives us some predetermined templates down below where we can make some options
now in this example of sorting a list
I'm going to use this first one
so I want to sort the cards in list
anything that is a white box you can make selections in
so I'm going to choose which list
in this case I want it to be my tasks list
I want to sort it by due date
but look at all the other options I have
I can sort it by title alphabetically
I can sort it by votes
I could sort by how old the card is or how long it's been in that particular list
in this case I want to keep it with due date
I'm going to select ascending
and I'm going to add the or I'm going to select the plus button here
now at the top it gives me sort of a brief summary of what I've selected
sort the cards in list tasks by due date ascending
yes that's exactly what I want
so I'm going to select the Save button
and now I'm brought back to my board buttons tab
and this is what it's going to look like
this sort task list
in fact in the background I can already see it up here
I've got this new link
so I'm going to close this Butler dialog
and here in the top I have my sort task list link
now before I select it
I want to show you what my task list looks like
here I have several different tasks
several different cards each with different due dates
and you can see it's in a bit of a random order
right
it's certainly not in chronological order
and you may have a list which is much much lengthier
much much longer than this
and they all have due dates
or maybe they have different labels
or you'd like to sort them in some way
well we're gonna do it in just a single click with this Butler button that I've selected
I'm going to select it
you can see down below I get a new dialog telling me that it's running
and look at that
instantly or in just a few seconds
it has sorted my entire list by due date from soonest to the one that I have furthest out
so I've got this great handy button which I can select at any time
right
I can make changes
let's push this one back to the top just so we can see it one more time
you know I'm going to sort of change the order again
I'll get a select sort task list
and there we
Move Labels
go
we are back to our chronological order
so Butler very very powerful in making these types of changes
let's take a look at another example
I'm again
I'm gonna open up Butler
and I'm gonna go back to my board buttons
I'm actually gonna just delete this one for a moment
I am just using the free version of Butler for this example
and you'll notice free plans are limited to just one button of each type
so if I go to create a new button
it's gonna tell me you need to upgrade if you want more
so I'm just gonna delete this one for a moment
I'm gonna say yes
and I'm going to create a new board button
in this case I want to move a number of my cards to a different list
you probably have a list where you're using labels of some sort
and they mean different things
but at some point in time you'd like to move everything that has a particular label to a different list
and it takes so long to just click and drag
click and drag
click and drag
especially if you have a very long list
well let's make it a lot easier
so in this case I'm gonna say move approved
or yeah
I'm gonna say move approved in this case
because I'm gonna say that everything that's green in my notes list
I'm indicating that that's approved
and I want to move that to my projects list
so I'm gonna call it move approved
this time I'm going to choose a different icon
I'm gonna check the thumbs up icon
that I've given it the thumbs up
and I want to move it over
now I'm going to come back down to selecting an action
and in this case I'm going to select this one with the two arrows
you remember last time we selected the sort action
I want to select this move action here
now there's a few different options
quite a few different options here
the one that I'm going to select is down near the bottom
move all the cards with a
and yes you can choose which label you want
in this case I want green
with the green
and if there is something specific in terms of the label name
you can include it here
I don't have anything specific right now
so I'm going to leave that blank
and I want to move it to the
let's see
yeah
let's move it to the bottom of the list
you can choose a few different options here
just the list
or top
bottom
at the bottom of the list
and I want to move it to my projects list
okay
so I've got everything set up here that I like
I'm gonna hit the plus button
with just like we saw before
it's gonna give us a brief summary before we save it
so this is exactly what I want happening
I'm gonna hit the Save button here
and now I've got my new move approved
you can see the link up here
let's close the Butler dialog
and here is our new Butler button
so on my notes list I have three different items that all have the green label
and remember
think of the list that you have that has different labels
or maybe some other characteristic
and you've got a lot of them
right
you've got 20
maybe
maybe 40
or whatever
and you'd like to move them somewhere else
so with a single click of the button
I'm gonna select move approved
and it might take a few seconds
but there we go
they are gone from my notes list
and if I go over to my projects list
and scroll down to the bottom
there they are
everything with that green label has now been moved over to this list
so think of an activity or think of a task that you use frequently
or maybe even infrequently
that you would like to do with a single click
and explore it within Butler
in this example I didn't give you an example of card buttons
just because I don't find that there's quite as many uses for individual card buttons
but you can explore the options that they have available to you
but I would highly encourage that you check out the board buttons within Butler
if you want to sort
if you want to quickly do a number of things with a single click
Butler is the power up for you
if you have any questions about Butler
or if you have any of your own tips on how you've used Butler
I'd love to hear from you in the comments
and remember
if you like this video
please be sure to LIKE and subscribe
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and I want to thank you for watching today
remember being productive does not need to be difficult
in fact it's very simple
