Overwhelmed by your Gmail inbox? Learn how to clean it up fast using this Deep Clean feature! Quickly sort emails by sender, date, or size and reclaim storage space in minutes. Watch this step-by-step guide to declutter your inbox and boost productivity today!
Tired of messy notes and endless content? Discover this free AI-powered Chrome & Firefox extension that summarizes videos, articles, and PDFs while organizing your ideas automatically. Learn how to stay productive, avoid doom scrolling, and master your notes effortlessly this year!
Struggling with file chaos? Learn how to set up a Jotform workflow to automate approvals and organize submissions directly into Google Drive. Say goodbye to manual sorting and endless emails! Watch this step-by-step guide to streamline your process today.
Feeling overwhelmed by your to-do list? Learn a simple 3-step method to stay organized and stress-free! In this video, Scott Friesen shows you how to shift it forward, tackle your enemy, and separate the rest. Get ready to transform your productivity and finish your workday strong!
Feeling overwhelmed by your Google Calendar? In this video, Scott Friesen shares 7 simple steps to clean up, optimize, and master your schedule. From customizing your notifications to creating templates, these tips will transform your calendar into a productivity powerhouse!
Learn how to create professional, customized forms fast with Jotform’s AI form builder! Whether it's a survey, product orders, or business forms, discover how to design, add payment options, and automate fields in seconds. Simplify your workflow with Jotform and impress your audience the easy way!
Struggling to juggle notes, agendas, and multiple windows during Zoom meetings? In this video, discover how the new Zoom Docs feature can simplify your workflow and boost your productivity. Learn how to privately follow scripts, create dynamic agendas, and leverage AI tools to streamline your meeting prep—all without a second monitor. Scott Friesen explores how to access Zoom Docs, use templates, and even make real-time adjustments with the built-in AI Companion. Whether you're a trainer, facilitator, or meeting host, this tutorial will help you stay organized and efficient. Say goodbye to distractions and hello to seamless meetings with Zoom Docs!
Learn how to organize pages in Google Sites for a seamless user experience! In this video, Scott Friesen walks you through essential tips for setting up and customizing your pages, links, and navigation. Discover how to reorder pages, create submenus, set custom URLs, and even add full-page embeds for a polished look. Whether you’re building a site for your business, team, or personal project, these techniques will help keep your site intuitive and easy to navigate.
Looking for a distraction-free way to capture tasks and ideas? This tutorial will show you how to transform Google Forms into your own personal task manager and note-taking tool. With just a few simple steps, you can create a form that quickly collects your tasks and ideas without tempting distractions from other to-dos.
Struggling to manage your Gmail inbox? In this video, Scott Friesen shows you 7 proven tips to help you reach inbox zero and maintain it effortlessly! From using effective labels and snoozing emails to archiving efficiently and scheduling email time, these tips will transform the way you handle your inbox.
Want to open two Android apps at once and save that view for easy access? In this video, you'll learn a hidden Android trick to do just that! Scott Friesen shows you how to create App Pairs to boost productivity and save you time.
Looking for a robust task management tool for Google users? If Google Tasks feels too basic, GQueues is the solution. In this video, Scott Friesen demonstrates how to use its intuitive interface to manage multiple task lists, attach files, organize with tags, and integrate seamlessly with Google Calendar, Gmail, and Drive, helping individuals and teams stay organized and productive.
Want to integrate Gemini AI with Google Calendar for easier scheduling? In this video, Scott Friesen demonstrates how to use AI prompts to manage meetings, reschedule events, and retrieve past interactions, helping you stay organized without disrupting your workflow.
Tired of switching tabs for information? In this video, Scott Friesen shows how to use Google Lens in Chrome Desktop to search for images, text, and more without leaving your current page. Learn to identify objects, get product details, and look up text—all with a simple click. Whether you're shopping or researching, Google Lens simplifies your day.
Level up your Google Calendar game with these powerful appointment scheduling tips! From customizing availability to setting buffer times and adding video links, you'll learn how to make the most of your booked meetings.
Want to save time and maximize your productivity with Gmail and Google Calendar? In this video, Scott Friesen shows how to use these tools together to streamline your day, including scheduling meetings directly from your inbox, adding events with a few clicks, and syncing important emails to your calendar for better organization.
Ready to create a free website with Google Sites? In this video, Scott Friesen shows you how to get started, from selecting a template to customizing your theme and adding pages. He'll also explain how to set up a custom domain for a more memorable site. Whether you're new to Google Sites or need a quick guide, this video has you covered.
Learn how to seamlessly integrate Google Drive with Trello! In this video, Scott Friesen shows you how to access, edit, and manage your Drive files directly from your Trello cards without leaving your board.
Tired of typing the same emails? In this video, Scott Friesen shows how to use Gmail templates to save time on replies. He starts by explaining how to enable templates in Gmail settings, then guides you through creating your own step-by-step. Whether it’s a follow-up or client introduction, you'll learn to save drafts as templates for easy reuse. Plus, Scott shares a key tip on managing your email signature in templates for a professional look.
It's so important that your message is clear. Why? Because if readers have difficulty understanding your writing, they are going to go somewhere else. In this video, Scott Friesen shows you how ProWritingAid can help you save time, fix mistakes, and look like a professional business writer. It's a grammar checker, style editor, and writing mentor all in one package!
Google Drive is great for storing and editing all kinds of files. But Google Drive for Desktop makes accessing and using your files and folders so much easier. In this video, Scott Friesen shows you everything you need to know to install, set up, and use Google Drive for Desktop.
Is anyone really excited about your next video conference? Are you hosting a meeting, webinar, or training and need to boost engagement? In this video, Scott Friesen shows you how Butter can transform your video meetings and bring excitement to your participants. From creating agendas and polls in advance to managing breakout rooms with ease, Butter will make your next session look and feel amazing!
The Pomodoro Technique has been around since the 1980s. But does this popular time management method help you to focus and beat procrastination? In this video, Scott Friesen explains everything you need to know about the Pomodoro Technique. From using different time durations to selecting the right timer to keep you on task.
Countless studies show that taking a nap will maximize your productivity. But if that's the case, why don't more of us takes naps? I think the answer is simple. We tend to correlate how much stuff we can get done by how long we work. So we tell ourselves to push through the drowsiness and remain awake all day long.
Struggling to find what you're looking for in Google Calendar? We can fix that! This video will show you how to navigate your calendar like a pro using
Want to reduce the length of your to-do list? Then learn how to apply the 2 minute rule in your work day. And don't forget to subscribe for more videos.
12/10/2015 Can you imagine how pitiful the second half of a football game would be without a halftime? More injuries, less scoring, and incredibly tired bodies on the field. So don't skip halftime and treat your work day like a professional athlete. You'll be refreshed for the second half and ready to bring home a win!
Are you eating enough in the morning to make sure you have energy for the rest of your day? Grab some cutlery and don't forget to subscribe.
You've got important work to do today. So make sure you don't spend too much time on less important tasks. Use a timer so you can maximize your focus and don't forget to subscribe.
Need an easy way to manage your project? How about a simple tool to collaborate with team members? Trello is the free, flexible, and visual way to organize anything with anyone. And don't forget to subscribe to our YouTube channel.
Trello is a simple application that allows you to manage projects and collaborate with others. It's an ideal tool for managing the tasks of a project as it moves through different stages of production. Trello is an essential app for your personal productivity.
We spend an awful amount of time driving to and from our places of work. But you can still be productive even if you're stuck in traffic. Here's how.
Trello was originally designed to help teams manage projects. But it's actually a better personal to-do list manager than anything else out there. With more features and seamless transitions between desktop and mobile devices, find out how to enhance your productivity with Trello.
Did you know that the word Priority was singular until the 20th century? That means it wasn't possible to have Top 10 priorities. You could only have one. I think we need to go back to the original definition.
Any fool can be busy. It's being productive that counts. So how can you let go of just being busy and start being more effective with your work? Get that busy monkey off your back and share your busy story using #MyBusyStory
Feel like your forgetting something? Perhaps a little worried about what lies ahead? Add a weekly review to your work routine to gain control and perspective.
Learn how to add team members to your Trello board and use the new invite link feature.
Learn how to use the Take a Break desktop timer to improve your productivity. Download the Take a Break timer.
Learn how to make mornings the best part of your day by following these 3 simple tips.
Learn how to hide those distracting badge app icons (little red circle notifications) on your iPhone or iPad.
Adding checklists in Trello is a great way to manage sub-tasks and other processes within your projects. This video shows you how to easily add checklists to your Trello board and re-purpose them for frequent use.
We often think that productivity is about getting more done in less time. But true productivity is about getting the right things done.
When you cancel a meeting at the last minute, you damage the productivity of so many others. Here's why you need to stop now.
No matter where you work or what you do, always have an energy bar in case you can't eat when you want.
Too many people suffer unnecessarily by having a common ringtone. You can make a difference by changing your default now.
If you spend too much time and effort on a single task, don't be surprised when you don't have enough energy for the next. Scott shares what he learned after observing a man at a crosswalk.
For you to perform at your very best, it’s important to have good habits in place. You want to make sure you have the right tools and techniques to be successful. But it is just as important to have the right mindset in order for you to be at your productive best.
Is your inbox jam-packed full of emails? How far down do you have to scroll before you get to the last message? Do you use a series of flags and stars to highlight certain ones?
Email continues to be the most popular form of business communication. So you can guarantee that you are going to get a lot of new messages today. But don’t let your inbox distract you from your most important work.
It's not easy to make a great decision when you have so many choices available. Should I do this one now and that one later? Or should I try to tackle them all at once? To make the very best decision, you need to evaluate your options by specific criteria. That’s where the Decision Making Matrix comes in. It helps you determine which idea is best by giving a quantitative score for Impact, Effort, Profitability, and Vision.
Did you know that each Trello board has its own unique email address? It allows you to create new cards just by sending an email. It’s great for transforming valuable messages directly into Trello cards. And of course, you can also create new cards just by sending a quick email to your Trello address.
We ask a lot of questions via email. But it can be challenging to follow up on these messages. Do you add a calendar reminder a few days from now? Do you flag your email in a special way so you remember to check-in again later?
Do you sometimes have trouble focusing on your work? Do you jump into a task only to be distracted and pulled away by another idea? Or how about losing track of what someone is saying midway through a conversation? “I’m sorry, can you please repeat that again?”
It’s so important to make time for exercise. Getting your heart pumping is great for your body and physical health. But did you know that it can also give you a mental boost? By getting your heart rate up and sweating a little, you can set yourself up for an extra productive morning.
Taking as little as 30 minutes to do a weekly review is a great habit to get into. It’s a proactive way to make sure you know what’s coming up and that your projects are on track. But often it can be difficult to find the right time to set aside so you can focus on this important meeting.
There are a lot of YouTube channels dedicated to the topic of productivity. But some are much better than others. So stop wasting time sifting through a large number of video search results. Start subscribing to these great channels and be inspired to try something new.
Email notifications from Trello help everyone on your team stay in the loop. But sometimes it can seem as if your inbox is full of nothing but new notifications. What is meant to be helpful can quickly turn into another annoying Trello reminder.
Is your calendar the best tool for managing your to-do list? There is certainly no shortage of task manager apps on the market (Wunderlist, Any.Do, Todoist, etc.). But you may already be using the best application for managing the things you need to get done. Most people don’t realize that their calendar can be a very effective way to manage their tasks. It doesn’t matter if you use Google Calendar, Microsoft Outlook, or Apple’s iCloud Calendar. Every calendar application has the ability to be a to-do list if you apply these simple techniques. In this video, Scott Friesen shows you how to create and manage tasks within a calendar so you can perform at your productive best.
Google Keep and Evernote are both excellent tools for capturing new ideas. Whether its notes, pictures, lists, or narration, these two applications can devour almost anything that you want. But the ability to quickly and easily capture your thoughts is key to working at your productive best. And while Evernote has been in the productivity game much longer, its ease of use can often be lacking.
Boomerang Respondable is a great tool to increase your chances of getting replies to your emails. It uses artificial intelligence to scan your subject line and body text to see how likely someone will respond to your message. Just start writing your email and Boomerang Respondable will give you dynamic feedback on the quality of your message. From word count and number of questions asked, to how complex your sentence structure is, this smart tool gives you a real-time score as you craft your email. So try out Boomerang Respondable and start getting replies to your most important messages.
Google Keep and Evernote are both fantastic tools for taking notes. But how does Google Keep compare to Evernote when it comes to copying note links? In this video, Scott answers a user’s question about creating links to notes that can be used in other places. Stay tuned because the answer may surprise you.
It’s easy to suffer from inbox overload with all of the email messages we receive each day. But you can actually reduce the load on your inbox by sending some of your emails to a different folder. This video will show you how to create a filter in Outlook so certain messages can bypass your inbox. Just follow these easy steps and create new rules so you can be master of your email!
I often get asked, “What is your favorite productivity app?” or “What app do you use most frequently?” When I share what my most valuable app is, people are often very surprised. But this app (which everyone has) can be used in so many different ways. From helping you to focus on a single task to not taking too long of a break, this one app can do so much.
Do you hit the snooze button on your alarm each morning? Do you wish there was any easier way to jump out of bed when your alarm first goes off? Here is a super simple (and effective way) for you to never hit snooze again and start your day fresh. Because delaying the start of your day may actually make you more tired and groggy than you realize.
I think you will be shocked by the average number of hours we spend with email on a daily basis. We spend so much time in our inbox that some of us are getting more sleep than time with email. That doesn’t leave a lot of time for anything else (like getting real work done). There has to be a better way to deal with email.
It’s been 1 year since Simpletivity.com was launched! Thank you for your support and making our website the place to go for productivity tips and time management advice. We couldn’t have done it without people like you. Thanks for all of your comments and questions over the past year. And if you are new to Simpletivity, be sure to download the 2-Do List Method - your free guide to getting more done with less stress.
How many hours a day do you spend dealing with email? Does it sometimes feel like all you do is read and reply to new messages? If you want to spend less time in your inbox, then this video is for you. There is a much simpler and better way to manage email. So let me get you started on your way to being the master of your inbox.
We all have to deal with email as a part of our day. But what if you could spend half as much time in your inbox? In this video, I'll show you a simple technique to get through a large amount of messages fast. Just follow this one tip and start spending less time with email and more time on your most important work.
Email continues to be the most popular form of business communication. We receive and reply to hundreds of messages each and every day. But what if managing email was easy? What could you accomplish if you spent half as much time in your inbox? How many more projects could you complete this month? How many more quality conversations could you have with your customers or your team? I think it’s time for you to Own Your Inbox.
The scarcest resource in the world right now is focus. Our lack of focus reduces our productivity and leads to increased stress in our lives. But did you know that you can take simple steps to gain it back? In this video, Scott Friesen shows you how to quiet the noise of our distracted world. He will highlight small changes you can make right now that will have a major impact on your daily work. You will learn: - How damaging multitasking is to your productivity - The 3 notifications you need to turn off right now - How to increase your focus and reduce distractions
Bullet Journaling has become increasingly popular as an alternative to online productivity tools. In this video, Francesco D'Alessio shares his experience using the Bullet Journal system in his own life. So what was his conclusion? Watch and find out!
There are few things more distracting than seeing an alert for every single email you receive. And if you’re a Microsoft Outlook user, you know exactly what I mean. In this video, I’ll show you how to turn these alerts off and create custom rules so you can still get notified for certain messages.
There are a number of different ways that you can indicate that a card is done in Trello. But you can now add one more to the list and it might just be the best yet. Trello has introduced a new due date checkbox which allows you to mark a card as done. Find out all the details as I show off this long awaited enhancement.
Organizing all of your files and documents can be a major pain. You may have started out with a simple folder structure. But over time, the addition of many sub-folders can make it difficult to find what you’re looking for. In this video, I show you an incredibly easy but powerful way to manage all of your files. So say goodbye to folder frustration and say hello to the ABC method.
We could all use a little help with our writing. And sometimes the best way to improve is to just get it down and edit later. The Most Dangerous Writing App does exactly that by encouraging you to continue writing or lose it all!
Unlike Evernote, Google Keep does not have notebooks or a folder structure. So how do you organize all your notes? Here are the 2 main methods of managing your notes in Keep.
Did you know that you can customize your Trello board by adding custom fields? Add text, dates, and other fields so you can capture data that’s relevant to you or your team. It’s time to take a look at this very cool power-up!
Your calendar is essential for managing all of the events and activities in your life. So it’s important to setup your notifications so you can be reminded at the right time. Here is all you need to know about editing notification settings in Google Calendar (including the ability to email a daily agenda).
It’s so important that our written communication is clear and concise. Whether it’s a blog article, website content, or an important email, readers need to be able to consume our message with ease. And to help achieve this goal, the Hemingway App can give you simple suggestions to make your writing that much better.
To become the President of the United States of America, you need to know how to get things done. Each person who has held this office has had their own way of being productive. So let’s take a look at what we can learn about time management from past and present leaders.
It can be hard to find articles that are relevant and worth your time. So how can you easily discover trending topics and popular posts online? Let BuzzSumo show you what’s going on!
Google Keep makes it easy to view all your notes on the main page. But sometimes you'd like to organize your home page in a more meaningful way. In this video, I show you 2 simple techniques to clean up your notes so you can stay productive.
Asana and Trello are both excellent tools for managing tasks and projects. Whether it’s checking off your personal to-dos or collaborating with a team, these two applications can manage almost anything. But project boards are no longer just for Trello users. Asana now has a similar way of managing your tasks in a visual style.
Jeff Sanders knows how to wake up early and get the most out of a morning. In this interview, he explains how to set yourself up for a great day and how to combat your most common morning obstacles. Jeff also shares some of his favorite tools that help him stay super productive.
Wouldn't it be great if you could see your upcoming Trello cards on your Google Calendar? Well, you can do that and it's not as hard as you think. In this video, I show you how to sync your Trello board with any online calendar.